The paperless office movement has grown in recent years and is being adopted by everyone from sole-traders to fortune 500 companies.
OnePoint Connect believe in the paperless office structure and its potential to revolutionise the way we work. Let’s investigate what’s involved, the benefits and how to transition into a paperless business.
Why Is The Paperless Office Needed?
On average, each office worker uses thousands of sheets of paper per year. Not only does wasted paper cause grave damage to the environment, but it also costs businesses an unreasonable amount of money. Therefore, reducing the amount of paper businesses use or eliminating the need for paper has the potential to save both the planet and thousands in expenses.
What Are The Benefits?
Save Money – Business costs are significantly reduced by eradicating the need to purchase and archive paperwork. Other common costs to consider include mail and photocopying costs. This money can then be invested back into the business, helping to further establish, expand and develop your company. Paperwork is commonly misfiled and lost, which can be very costly for businesses.
Save Time – The elimination of paperwork can speed up everyday tasks, which allows more time to be spent on more productive tasks. The reduction on paperwork administration will also help to keep employees happy, encouraging productivity and help improve company morale.
Improve Business Communications – Any successful business has efficient communication between both employees and clients. Digitising your workplace makes communication and filing of data quicker. Once digitised, information can be accessed from any location, providing fast and easy access for your workforce in a secure manner.
Stay Up To Date – In 2020, companies who are seen not to have digital systems in place are simply behind the times and risk being left behind by competitors.
Reduce Office Space – The removal of overcrowded and outdated filing cabinets creating a space to which employees are happy to arrive each day. You’ll also reduce storage costs for your business.
Reduce Waste – The reduction in the amount of paper used will have a positive impact on the environment. Ultimately if your information is in digital format you will reduce the amount of physical transport to move information from one location to another, which will reduce your carbon footprint.
How Can OnePoint Connect help?
OnePoint Connect have a comprehensive paperless office solution, so if you’re ready to take the plunge to an entirely paperless workplace and reap the benefits then look no further. OnePoint Connect’s services include:
- Mailroom Operations – sorting, scanning, automation, capture and returns
- Document scanning – bulk scanning capabilities for invoices, documents in small and large format
- Archive storage – secure storage with fast digital retrieval (scan on demand).
- Scan on demand – Documents stored offsite can be retrieved and returned digitally rather than physical delivery.
- Data entry – low cost data capture and data entry services
If you would like any more information about migrating your business to paperless, or any other services available from OnePoint Connect, please do not hesitate to get in touch. Call our friendly and team on 07 3106 3361 today and let’s discuss how we can assist your business.